Design Role-Based Experiences
Collaboration & Enterprise · enterprise
Updated 2026-07-28
- Different users have different responsibilities.
- Design around roles:
New users
- Guidance.
- Simpler defaults.
- Learning support.
Regular users
- Faster workflows.
- Shortcuts.
- Personalization.
Admins
- Controls.
- Visibility.
- Management tools.
- Do not show everyone everything.
- Reduce complexity by showing what each user needs.
- A good role system creates clarity, not restriction.
- Different users need different tools.
- Design around:
Admin:
- Control and configuration.
Manager:
- Monitoring and decisions.
Operator:
Viewer:
- Do not show everyone the same interface.
- Relevance reduces complexity.
Related guides
UX Handbook